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Meetings & Records

GAC meetings are usually conducted in conjunction with an ICANN meeting. They may also be conducted inter-sessionally. GAC meetings are usually open. This part of the website provides both GAC Members and others members of the community with access to past, present and future GAC meeting material including agendas, transcripts, location details, recordings and minutes. For GAC Members there is also access to preparatory material ahead of forthcoming meetings such as the draft agenda, briefings and presentations, remote participation details and travel assistance.


 

ICANN 62 Panama Meeting Minutes

Panama City, Panama   25-28 June 2018

Introduction

Sixty three GAC Members and five GAC Observers attended the meeting.

The GAC welcomed Ecuador as a new member.

GAC membership currently stands at 177 Members, and 36 Observers.

A list of attendees can be found below.

The GAC Panama City Communiqué is on the GAC website at: https://gac.icann.org/contentMigrated/icann62-panama-communique

Presentations used by speakers during the meeting and supporting briefing prepared for the GAC can be accessed, where available, from the GAC website under Meetings and Records/ICANN Meeting Agendas. Full transcripts for each session are available at the ICANN 62 schedule website.

GAC Attendees, Panama City, Panama

GAC Members

Argentina

Hungary

 

Australia

 

Senegal

Austria

India

Singapore

Azerbaijan

Indonesia

South Africa

 

Iran

Spain

Belgium

Italy

Sweden

Bosnia & Herzegovina

Jamaica

Switzerland

Botswana

Japan

Chinese Taipei

Brazil

 

Thailand

 

Korea, Republic of

Trinidad and Tobago

Cambodia

 

Tuvalu

Cameroon

Lithuania

 

Canada

 

Uganda

China

Madagascar

United Kingdom

Colombia

Mali

United States

Congo, Democratic Republic of

Mexico

Uruguay

Congo, Republic of

Mozambique

 

Cook Islands

 

Venezuela

Cote d’Ivoire

New Zealand

Vietnam

 

Niue

 

Denmark

 

Zimbabwe

 

Pakistan

 

Egypt

Papua New Guinea

 

European Commission

Portugal

 

 

 

 

Finland

Romania

 

France

Russian Federation

 

 

Rwanda

 

Gabon

 

 

Germany

 

 

Guyana

 

 

GAC Observers

Caribbean Telecommunications Union (CTU)

Economic Community of West African States (ECOWAS)

Organisation Internationale de la Francophonie (OIF)

World Intellectual Property Organisation (WIPO)

International Criminal Police Organisation (INTERPOL)

 

Sunday, 24 June 2018

08:30 - 17:30 UTC-05:00 | Pre-ICANN62 GAC Capacity Building Workshop for Latin America and the Caribbean Regions

Monday, 25 June 2018

09:00 - 10:15 UTC-05:00 | ICANN62 GNSO: Subsequent Procedures PDP Working Group Face-to-Face Session 1

09:00 - 10:15 UTC-05:00 | ICANN62 - Agenda Item 1 - GAC Opening Plenary

Session Minutes

6. INTERNAL GAC MATTERS

6a: Elections

The GAC was briefed by ICANN GAC support staff on arrangements for elections for the GAC Chair and Vice Chair positions. Nominations will close at 23:59 UTC on 5 September 2018.

Action Point

ICANN GAC support staff to conduct election arrangements and keep GAC members informed as appropriate.

Brief & Presentation Materials

10:30 - 11:00 UTC-05:00 | ICANN62 - Agenda Item 2 - GAC Capacity Building Workshop (CBW) Preliminary Report

10:30 - 12:00 UTC-05:00 | ICANN62 GNSO: Subsequent Procedures PDP Working Group Face-to-Face Session 2

11:00 - 12:00 UTC-05:00 | ICANN62 - Agenda Item 3 - GDPR Overview Discussion

Session Minutes

(The minutes below include sessions 3,7, and 15 of the ICANN62 GAC Agenda)

2. PUBLIC POLICY AND SUBSTANTIVE ISSUES SESSIONS

2a: WHOIS/GDPR

GAC members and the GAC’s Public Safety Working Group (PSWG) again participated actively in a wide range of multi-party discussions aimed at continuing to develop arrangements to ensure compliance with the European General Data Protection Regulation (GDPR), particularly with regard to WHOIS data. The key issue, reflected in the Communique, remains access to non-public WHOIS data for legitimate purposes such as law enforcement, rights protection and cybersecurity.

At the face to face meeting between the GAC and the ICANN Board, the ICANN CEO and Board said there would be coordination of the range of current initiatives, including the proposed EPDP, the Unified Access Model and ongoing work on WHOIS. The Board will meet 2 weeks before each expiry of the 90-day renewal periods contained in the temporary Specification. The Board wishes to stay flexible on adjustment of the Temporary Specification. Unified access will be influenced by any legal guidance that may be provided by the courts or the Data Protection Authorities (DPAs).

The GAC agreed to advise the Board to take steps to address those issues which were the subject of GAC advice in the San Juan Communique and on which the Board has deferred a response.

A decision by GNSO Council on initiating an EPDP was not made during ICANN 62. The GAC stressed the importance of balanced participation in any EPDP, including from the GAC.

Action Points

GAC to submit comments on the ICANN Unified Access Model as soon as possible after ICANN 62 (GAC leads + PSWG + ICANN staff).
GAC to follow up on its advice to the Board on this matter through the usual procedure (GAC leadership + members).

Brief & Presentation Materials

12:00 - 12:30 UTC-05:00 | ICANN62 - Agenda Item 4 - High Level Governmental Meeting Preparation

Session Minutes

5. HIGH LEVEL GOVERNMENTAL MEETING (HLGM) 2018

The GAC was again briefed by the Spanish Government on arrangements for the next High Level Governmental Meeting to take place in Barcelona during ICANN63 in October 2018. This is a joint ICANN-GAC initiative.

Action Point

GAC members and the GAC leadership to continue to work with Spain and ICANN on encouraging attendance and facilitating support arrangements.

Brief & Presentation Materials

13:30 - 14:00 UTC-05:00 | ICANN62 - Agenda Item 5 - Discussion on Advice Register

14:00 - 15:00 UTC-05:00 | ICANN62 - Agenda Item 6 - New gTLD Subsequent Procedures WTs 1-5 (incl. GAC Geo Names WG)

Session Minutes

2d: New gTLDs Subsequent Procedures PDP Work Track 5: Geographic Names

GAC members participated in the two cross-community working sessions of Work Track 5, including ongoing consideration of non-capital city names.


Session 1
https://gac.icann.org/sessions/icann62-cross-community-session-on-geographic-names-at-the-top-level-work-track5-1-2 

Session 2 https://gac.icann.org/sessions/icann62-cross-community-session-on-geographic-names-at-the-top-level-work-track5-2-2 


Action Point

GAC participants in WT5 to continue to engage with its work and report to GAC on developments (GAC WT5 participants).

2e: New gTLDs Subsequent Procedures PDP Work Tracks 1-4

The GAC reviewed the work and timelines of the New gTLD Subsequent Procedures PDP and met with the Co-Chairs and Work Track leads.

The GAC noted that it will be difficult to respond quickly to the lengthy PDP Initial Report, to be posted for public comment following ICANN 62, given limited resources and the northern summer period.

 

The Co-Chairs accepted points made by some GAC members about difficulties in getting all views heard in some Work Tracks and said that procedural improvements are being pursued.

 

Action Point

GAC to consider its response to the PDP Initial report when posted for public comment (GAC leadership + members).

Brief & Presentation Materials

15:15 - 16:45 UTC-05:00 | ICANN62 - Cross-Community Session on Geographic Names at the Top-Level (Work Track5) (1/2)

17:00 - 18:30 UTC-05:00 | ICANN 62 High Interest Topic Session: GNSO PDP on Temporary Specification for gTLD Registration Data

Tuesday, 26 June 2018

08:30 - 09:45 UTC-05:00 | ICANN62 - Agenda Item 7 - GDPR Discussion (continued)

Session Minutes

Meeting Minutes for session 7 and 15.

 

The GAC Public Safety Working Group (PSWG): The PSWG supported the GAC’s deliberations related to WHOIS Compliance with GDPR, in particular with respect to the three key developments: the Temporary Specification for gTLD Registration Data, the Unified Access Model and a possible Expedited Policy Development Process to be initiated. Views of the GAC were conveyed by the PSWG’s Co-Chair in the two cross-community sessions held on these matters.

In the meantime, PSWG Members engaged with GNSO stakeholders and the technical community to provide expert input into current discussions, and contribute to the design of practical solutions to ensure appropriate access to WHOIS data. The PSWG met with the Security and Stability Advisory of ICANN (SSAC) to explore areas of possible collaboration with the GAC and discuss the SAC101 Advisory Regarding Access to Domain Name Registration Data which the PSWG welcomes.

Consistent with its strategic goal to develop participation, the PSWG welcomed three participants from Germany, Norway and Sweden, thanks to the support of Europol’s EMPACT programme. 

 

Brief & Presentation Materials

09:45 - 10:15 UTC-05:00 | ICANN62 - Agenda Item 8 - Preparation for Meeting with the ICANN Board

10:30 - 11:30 UTC-05:00 | ICANN62 - Agenda Item 9 - Board GAC Recommendation Implementation (BGRI)

Session Minutes

6b: Board-GAC Review Implementation Working Group (BGRI)

The BGRI-WG and the GAC met, with several Board members in attendance, and:

  • Noted a proposal for the Board to conduct an inter-sessional webinar for the GAC on the operation of the Board.
  • Reviewed the operation of the new ICANN Action Request Register as it applies to GAC advice. Some aspects require further clarification, including the treatment of standing GAC advice such as GAC Principles and the status of unresolved items of advice.
  • Received an update from ICANN staff on development of a portal on the GAC website for information on 2-character country codes at the second level.
  • Noted the Board’s proposed timeline for responding to the GAC Panama City Communique.

 

Action Point

GAC members to provide ICANN Org with any questions on the data portal for 2-character country codes at the second level (interested GAC members).

Brief & Presentation Materials

11:30 - 12:30 UTC-05:00 | ICANN62 - Agenda Item 10 - GAC Meeting with the GNSO

Session Minutes

3b: Meeting with Generic Names Supporting Organisation (GNSO)

The GAC met with the Chair and members of the GNSO Council. The key issues raised were:

  • The GNSO process exploring possible incremental improvements to PDP procedures (“PDP 3.0”).
  • GDPR/WHOIS.

The GAC was subsequently briefed by GNSO contracted parties on their experiences to date with complying with the ICANN Temporary Specification.


Action Points

See 2a above.

Brief & Presentation Materials

13:30 - 14:00 UTC-05:00 | ICANN62 - Agenda Item 11 - GAC Communique Review

Brief & Presentation Materials

14:00 - 15:00 UTC-05:00 | ICANN62 - Agenda Item 12 - GAC meeting with the ccNSO

Session Minutes

3c: Meeting with Country Code Name Supporting Organisation (ccNSO)

The GAC met with the Chair and other members of the ccNSO Council.  The main issues raised were:

  • A briefing on the nature of ccTLDs and the operation of the ccNSO.
  • The ccNSO PDP on Retirement of ccTLDs.
  • The GNSO New gTLD Subsequent Procedures PDP Work Track 5 (Geographic Names).
  • A briefing on the purpose and operation of the standard ISO3166.


Action Point

None.

Brief & Presentation Materials

15:15 - 16:45 UTC-05:00 | ICANN62 - Cross-Community Session on GDPR Compliance, Access to WHOIS and Accreditation (Part 1)

17:00 - 18:30 UTC-05:00 | ICANN62 - Cross-Community Session on GDPR Compliance, Access to WHOIS and Accreditation (Part 2)

Wednesday, 27 June 2018

08:30 - 09:00 UTC-05:00 | ICANN62 - Agenda Item 13 - Human Rights and International Law Working Group Meeting

Session Minutes

GAC Working Group on Human Rights and International Law: The working group discussed internal matters, including the potential to add new members to the WG leadership, and a process for updating its current work plan. These issues will be addressed intersessionally. An update on the further ICANN process for adopting the Framework of Interpretation (FoI) and considerations relating to the Human Rights Core Value (HRCV) expressed in the ICANN Bylaws was shared. WG members will share and develop intersessionally ideas on potential implementation of the HRCV within the GAC for further discussion at ICANN63 as appropriate.

Brief & Presentation Materials

09:00 - 09:15 UTC-05:00 | ICANN62 - Agenda Item 14 - Daily overview of GAC sessions

Brief & Presentation Materials

09:15 - 10:15 UTC-05:00 | ICANN62 - Agenda Item 15 - GDPR Discussion (continued)

10:30 - 11:30 UTC-05:00 | ICANN62 - Agenda Item 16 - GAC meeting with the ICANN Board

Session Minutes

2f: Dot.Amazon

Brazil provided the ICANN Board with an update on consideration by ACTO governments of the proposals from Amazan.com presented at ICANN 60. The Board noted that a placeholder item had been included for its 18 September Workshop.

Action Point

None.

3. CROSS-COMMUNITY ENGAGEMENT

3a: Meeting with ICANN Board

The GAC met with the ICANN Board and discussed the following issues:

  • An update from Brazil on the dot.amazon issue. See 2f above.
  • Appreciation for ICANN Board and ICANN Org support for the program of GAC Capacity-Building Workshops. See 7 below.
  • Several aspects of work relating to GDPR and access to WHOIS data, including the Unified Access Model, the proposed EPDP and coordination arrangements. See 2a above.
  • Handling of issues relating to ICANN jurisdiction following the report of the CCWG Accountability Work Stream 2. See 4b below.
  • 2-character codes at the second level. See 2b above.

Brief & Presentation Materials

11:30 - 12:30 UTC-05:00 | ICANN62 - Agenda Item 17 - GAC Meeting with ALAC

Session Minutes

3d: Meeting with At-Large Advisory Committee (ALAC)

The GAC met with ALAC leadership and members and discussed:

  • The nature and operation of the At-Large structure.
  • The independent review of ALAC.
  • GDPR/WHOIS.
  • The GNSO New gTLD Subsequent Procedures PDP Work Track 5 (Geographic Names).
  • Follow-up on the joint GAC-ALAC statement on inclusive, informed and meaningful participation in ICANN, and the ICANN Information Transparency Initiative.


Action Point

None.

Brief & Presentation Materials

13:30 - 14:00 UTC-05:00 | ICANN62 - Agenda Item 18 - GAC Meeting with the Contracted Parties on GDPR

14:00 - 16:45 UTC-05:00 | ICANN62 - Agenda Item 19 - GAC Communique Drafting

Brief & Presentation Materials

17:00 - 18:30 UTC-05:00 | ICANN62 High Interest Topic Session: CCWG-Accountability WS2 Final Report

Thursday, 28 June 2018

08:30 - 08:45 UTC-05:00 | ICANN62 - Agenda Item 20 - Daily overview of GAC sessions

Brief & Presentation Materials

08:45 - 09:15 UTC-05:00 | ICANN62 - Agenda Item 21 - NomCom WG update to the GAC

Session Minutes

2h: GAC Participation in NomCom

The GAC agreed to criteria to be provided to the ICANN Nominating Committee (NomCom) for use when making selections for leadership positions. These criteria relate to public policy experience and expertise.


Action Point

GAC Chair to write to the NomCom Chair conveying the agreed criteria (GAC support staff).

GAC Working Group on GAC’s Participation in the NomCom: The Working Group presented to the GAC the “GAC Criteria for NomCom”. Text was analysed in a plenary meeting in order to have agreement on a final version.

Brief & Presentation Materials

09:15 - 09:45 UTC-05:00 | ICANN62 - Agenda Item 22 - GAC Website Update

Session Minutes

6d: GAC Website

The GAC was briefed by ICANN GAC support and technical staff on the continuing development of the GAC website. Several suggestions on basic operations and functionality were noted for follow-up.


Action Points

ICANN support and technical staff will continue to work on development of the website, taking into account continuing feedback from members.

Brief & Presentation Materials

09:45 - 10:15 UTC-05:00 | ICANN62 - Agenda Item 23 - GAC Onboarding and Travel Support Discussion

Session Minutes

6e: Onboarding and Travel Support

Support staff briefed the GAC on GAC membership turnover and initiatives to inform and engage with new members (“onboarding”), including a series of webinars, the capacity building workshops and the ICANN Learn platform. Additional suggestions from members included more translations of documents into languages other than English, a “buddy” system for mentoring and a pre-meeting “ice-breaker” function.

Due to time constraints, travel support issues will be followed up with the GAC by e-mail.

 

Action Point

Support staff to continue working with GAC leadership and members to enable the best onboarding experience.

Brief & Presentation Materials

10:30 - 11:15 UTC-05:00 | ICANN62 - Agenda Item 24 - Independent Secretariat and Other GAC Operational Matters

Session Minutes

6c: Independent GAC Secretariat

The GAC was informed that donor funds of 200,000 Euro are likely to be available for 2019 to fund an independent secretariat function, plus a specific offer of funds from Japan for ICANN 64.

It was agreed that a GAC task force be established (lead: Brazil) to develop a Request for Proposal for a secretariat function following the conclusion of the current contract with ACIG.

Action Point

E-mail to the GAC to be prepared summarising discussions at this meeting and seeking volunteers for the task force (GAC leadership + ICANN staff).

6f: Other Operational Matters

The GAC was briefed by ICANN GAC support staff on:

  • Continuing work on reviewing the GAC Operating Principles.
  • A call for expressions of interest in the positions of GAC Liaison to the Customer Standing Committee and the IANA Function Review Team.

Action Points

GAC members to consider volunteering for the two GAC Liaison positions (GAC + support staff).

Brief & Presentation Materials

11:15 - 11:45 UTC-05:00 | ICANN62 - Agenda Item 25 - CCWG Auction Proceeds Update

Session Minutes

2g: New gTLD Auction Proceeds

The GAC received an update on the work of the Cross Community Working Group on New gTLD Auction Proceeds from the CCWG Co-Chairs

Action Point

The GAC will continue to engage with the work of the CCWG, and consider its response as a Chartering Organisation to any final recommendations in due course.  

Brief & Presentation Materials

11:45 - 12:15 UTC-05:00 | ICANN62 - Agenda Item 26 - CCWG on Accountability Work Stream 2 Update

Session Minutes

4b: Cross Community Working Group on Enhancing ICANN Accountability

The GAC was briefed on the final report and recommendations of the CCWG-Accountability WS2 by one of the Co-Chairs. It was agreed that the GAC should work towards adopting a final position as a Chartering Organisation no later than ICANN 63. The first phase of work will be identifying the recommendations of most relevance to the GAC, with further analysis of implications to be discussed with relevant GAC leads and the full membership.

Action Point

Secretariat to prepare an initial summary paper for GAC members within 3-4 weeks (ACIG GAC Secretariat).

Brief & Presentation Materials

12:15 - 13:15 UTC-05:00 | ICANN62 - Commonwealth Meeting

13:30 - 14:00 UTC-05:00 | ICANN62 - Agenda Item 27 - GAC Meeting with the ccNSO

14:00 - 15:00 UTC-05:00 | ICANN62 - Agenda Item 28 - Work Stream 2 Discussion

15:15 - 16:45 UTC-05:00 | ICANN62 - Cross-Community Session on Geographic Names at the Top-Level (Work Track5) (2/2)

17:00 - 18:30 UTC-05:00 | ICANN 62 High Interest Topic Session: RDS-WHOIS2 Review